Simple Steps to Creating an Effective Cold Email

As cold outreach experts, we understand the critical elements required for a cold email to yield responses. To achieve this, every part of your concise message must carry value and play a pivotal role in communication. At LeadSeek, we’ve gained valuable insights into what determines a high response rate for cold emails. Drawing from our knowledge, we’ve compiled these six essential steps for crafting effective cold emails for sales.

Let’s delve into the evolving landscape of cold emailing and explore how the approach to writing cold emails has transformed over the years.

What Constitutes a Cold Email?

Cold emails serve as a means to initiate and nurture business relationships. To grasp their essence, let’s draw parallels with how business relationships develop in the offline world, often commencing with a conversation.

Imagine a scenario where a salesperson attends an industry conference or trade show to connect with potential customers. Instead of immediately pitching their offer or boasting about their company, their primary goal is to break the ice and initiate a dialogue. They aim to learn more about the prospect’s business and establish rapport.

This same principle applies to outbound sales efforts, where cold emails act as a digital gateway to initiate conversations with individuals who might be unfamiliar with or have limited knowledge about your company, making them what we term as “cold” leads. The objective of a cold email isn’t an immediate conversion but rather the gradual warming of these leads.

How Cold Emailing Has Evolved

The practice of cold emailing has come a long way since its early use in sales. Initially, the sole purpose of sending cold emails was to pitch an offer, often involving a single, generic message sent en masse, devoid of personalization or segmentation.

At that time, this mass-sales-oriented approach worked well because email-based business communication was novel, and people were receptive. However, as inboxes overflowed with cookie-cutter messages, this approach lost its effectiveness. People grew sensitive to the sales-oriented tone and generic nature of these emails.

The contemporary approach to cold emailing emphasizes building relationships with prospects. The focus of your cold email copy should be on the recipient, not your product or service. You should step into the prospect’s shoes. Right from the first email, the prospect should feel that you understand their business and the challenges it entails. Avoid rushing into closing deals; instead, let your prospects share their daily challenges, and then demonstrate how your solution can improve their processes.

Personalization is the key to capturing prospects’ interest today. Consequently, prospecting plays a pivotal role in the overall success of your cold email campaign. Furthermore, personalization can be extended to crafting different follow-up versions that cater to the specific responses and actions of your prospects.

The more you understand your prospects, the better equipped you’ll be to create a message tailored to their unique needs.

How to Compose a Cold Email

Step 1: Edit the “From” Line

Surprisingly, editing the “from” line is featured as a distinct step. Often, we set it up for a new email address and overlook it. However, the “from” line is a crucial part of a cold email, forming the recipient’s first impression.

Keep in mind that, as cold email senders, we are strangers to our prospects. It’s natural for them to approach our email with a level of suspicion. Their initial focus often lands on the “from” line, where we have the opportunity to build trust or raise doubts. The impression created by the “from” line can determine whether they open your email or discard it.

Review and consider the form of your “from” line before launching a cold email campaign. The “from” line can take various forms, and it’s advisable to adapt it to the context of your message, your target audience, and your email’s purpose.

Here are some rules to follow when editing your “from” line:

  • Maintain consistency with the tone and style of the rest of your email.
  • Put yourself in your prospect’s shoes and consider their communication style.
  • Tailor your “from” line to meet your prospect’s expectations.
  • Specify who your prospects would be most interested in talking to.

Step 2: Craft a Compelling Subject Line

The subject line of a cold email acts as the key to capturing your recipient’s attention. It’s their first glimpse into your message and sets their initial impression of you.

To ensure your subject line makes a positive impact, follow these rules:

  • Consider your prospect’s perspective and focus on the benefit your subject line offers to them.
  • Personalize the subject line to show that you’ve deliberately chosen to contact them.
  • Intrigue the recipient without revealing all the details.
  • Maintain a human and friendly tone.
  • Ensure alignment between the subject line and the email’s content.

Step 3: Create an Engaging Cold Email Introduction

After successfully capturing your recipient’s attention with the “from” and subject lines, you have a brief window to keep them engaged. This requires a compelling introduction.

A cold email introduction should be concise, typically consisting of 2-3 sentences. It should focus on the recipient, highlighting their expertise, achievements, work, and their company. A touch of flattery can be effective but should be used sparingly.

Your introduction should not revolve around you or your company but should demonstrate that you’ve done your homework. Show that you contacted them deliberately and that your message is tailored to their specific needs.

Research the recipient’s company before writing the cold email to add authenticity to your approach. This approach ensures that your cold email resonates with your prospects and increases the chances of a positive response.

Effective cold email campaigns are a lot of work, especially if you plan to reach out to your entire prospect base. That’s where LeadSeek comes in. Drop us a line to talk about how we can help create your perfect cold outreach campaign.

Why Should You Use LeadSeek for Your B2B Lead Generation Outreach?

Generating high-quality leads is crucial to the success of any B2B business. But finding the right prospects and turning them into paying customers can be a time-consuming and challenging task. This is where LeadSeek comes in.

  1. Comprehensive Database of Businesses and Decision-Makers

LeadSeek owns a comprehensive database of millions of contacts across various industries and geographies. This means that businesses can quickly and easily identify the right prospects based on factors such as industry, location, company size, and more. This database is constantly updated, ensuring our data is accurate and up-to-date.

  1. Outreach Tools

LeadSeek utilizes multiple channels – email and LinkedIn outreach – with customized messages that are tailored to the specific needs and interests of each client, increasing your chances of conversion.

  1. Analytics and Reporting Capabilities

LeadSeek provides users with advanced analytics and reporting capabilities, allowing businesses to track their lead generation efforts and optimize their campaigns for maximum results. Users can track key metrics such as open rates, response rates, and conversion rates, and use this data to improve their outreach efforts over time. This means that businesses can continuously improve their outreach campaigns and increase their chances of success.

  1. Save Time and Resources

One of the key benefits of using LeadSeek for B2B lead generation outreach is that it saves you time and resources. Rather than spending hours manually searching for prospects and crafting outreach messages, you can use LeadSeek to automate these tasks and spend more time on closing deals and running your business.

With LeadSeek’s huge database and multi-channel outreach program, you can quickly and easily identify the right prospects and turn them into paying customers. Drop us a line and let’s talk about how we can make our program work for your business.


Image by on Freepik

Businesses Are Getting Serious About Email Marketing

Email marketing has always been a great tool for business growth and acceleration, but recent sources of uncertainty have forced many organizations to take another look at its value.

In times of uncertainty, experimenting with high-risk and difficult to measure sales and marketing strategies is even less appealing. Email marketing has always had low costs and therefore the highest ROI of any marketing strategy available.

This is good news for email marketers and good news for businesses across the board. When your business focuses marketing on email and direct outreach, it frees up time and resources for your sales team to focus on bringing in more business.

Drop us a line to learn more about how LeadSeek can help take the tedium of cold outreach off your plate.




Image by creativeart on Freepik

Stop Wasting Leads!

How to make the most of your inbound pipeline.

So you’ve done your research, chosen the best strategy for your business, got your lead generation system in place. Great! Now what?

If your strategy stops there, you’re missing some important steps. You’ll have lots of leads, but probably not a big increase in sales. So what do you need to do once the leads come in? This is where lots of companies make some common mistakes. These are definitely worth discussing if you want to make the most of your lead generation strategy.

Have a specific process in place

This may seem like a no-brainer, but a surprising amount of companies don’t have a specific process in place for exactly what to do when an inbound lead comes in. Who is delegated to deal with the inbound leads? If it’s multiple people, what criteria are used to determine which person each lead goes to? Is that person able to follow up in a timely manner on all leads? What process do you have in place to qualify inbound leads?

Answering these questions will help make sure you’re not missing opportunities.

Take time to research and qualify

Before you can reach out to an inbound lead, hop online to get as much information about the person and the company as possible. Hopefully, your lead generation system will provide you with information such as industry, company size, location, etc., so take just a second to make sure that those criteria meet your definition of a good prospect. Every lead that comes in will not be an ideal fit, so just taking a quick second to check that will save you a lot of time by eliminating time spent following up with dead ends.

It’s also worth taking a few minutes to check the contact’s social media and to check out the company website to get more specific information. Just because a company is listed as being in the manufacturing industry doesn’t mean that the specific type of manufacturing they’re involved in will be a perfect fit.

Once you’ve determined this lead is legit, take a look at what communication they responded to in order to gauge what caught their eye and why they may be interested in your business. Even though inbound leads have “raised their hand” and initiated the contact with your organization, you still have a very narrow window to cement that bit of interest into a real conversation. One of the quickest ways to lose a prospect is to start talking their ear off about things they’re not at all interested in. Even if you do end up going over what piqued their interest in the first place, if you bury it in other irrelevant information, there’s a good chance the prospect will leave the conversation either confused or irritated.

Follow up right away with a personalized message

If someone initiates contact with your business, they expect timely, personalized contact. Some sales people will not prioritize inbound leads and follow up with a delayed, impersonal email. Most of the time when prospects take the time to reach out, they are probably also reaching out to your competitors as well, and they’re evaluating your business alongside your competitors. If you send a generic, impersonal message, your prospect will not feel like a priority and immediately be more inclined to work with your competitor (who will be personalizing!).

Don’t give up too soon

If you don’t reach an inbound lead on the first attempt, stay persistent. With an inbound lead you have even more reason to not give up. This is not a cold lead that may or may not hang up on you once you do get through. This person reached out to your business. If you give up after one or two calls, that shows the prospect that you’re not making them a priority.

It takes an average of six attempts to secure a sales appointment (check out our blog article on this topic here), including with inbound leads. You’ve taken the time to reach out to this person with lead generation, they responded, and you took the time to do the research to determine they could be a fit. Don’t give up on something this good after a couple of calls.

Having a solid lead generation strategy in place is a boon for any business, and is becoming increasingly necessary to keep up with the competition in the changing sales landscape. In order to fully realize the benefits though, it is also necessary to think through how to handle those leads once they come in to make sure you’re not missing opportunities. It’s definitely worth it to make sure you, your sales team, and your lead generation partner are on the same page and to outline a specific process for moving these valuable leads along in the sales cycle.

Drop us a line and let’s talk about this and other strategies for making the most of your sales pipeline.

Dispatches from a Modern Day Sales Rep

How Email Marketing Changed My Work Life for the Better

Just ten years ago I was your typical run of the mill sales rep, toiling away in the daily obscurity of cold calling and constant rejection. I was a hard worker, but you can only do so much when giving a list of companies and told to “call them and see if they are interested”. I found that every day I was spinning my wheels, finding that not only were most of these companies uninterested, but that I was spending the majority of my day just trying to find the correct contact to tell me that they were not interested in our solution. Even when I would have a good conversation, it would normally turn out that our solution was not the best fit for the company on my list.

I was at my wits end, and the frustration was endless. Pleas for improved leads would go unheard, and no one seemed to have any idea on how to increase sales opportunities. The fact that my company had just spent a lot of money, however misguidedly, on immense call lists amped up the everyday pressure to find interested prospects, and everyone in the office seemed on edge, concerned about their jobs, and the future of the company.

Enter email lead generation. Suddenly instead of fruitless cold calling, every day I started receiving replies from my target contacts at companies that already were interested in us. The partner we chose got to know our business, what we do, how we do it, and most importantly, who our product benefits the most. Through their lead generation database, they were able to compile tens of thousands of new companies, in our target market, that were not included in our current lead database.

Not only did they completely revamp our leads, but they then put together great emails, marketing our service and what we do best, and began sending them off to the thousands of companies that were now in our database. Once that occurred, everything changed. All of a sudden I would get in to work in the morning and have several emails sitting in my inbox from companies who responded to email campaigns expressing interest in our product. Every day I would have the opportunity to actually reach out to interested companies and have highly productive conversations about our offerings. Suddenly opportunities were everywhere, sales skyrocketed, and morale was at an all-time high.

Putting a lead generation process in place not only allowed us to reach out and contact thousands of companies at once, the partner we chose also continuously manages that database, reaching out to these potential customers on a regular basis.  This allowed us to maintain consistent contact with our base, so that when they’re ready to sign on, we’re top of mind and easy to reach. We went from struggling to just have a good conversation or two every day to struggling to handle the amount of leads coming in.

We chose LeadSeek as our lead generation partner and once they entered the picture our sales took off and we never looked back! Life is good!

Don’t Give Up!

Securing Appointments Takes More Tries Than You Think

As a sales person the line between professional persistence and harassing peskiness is always on your mind, and it should be! The minute you become irritating in the eyes of your prospect you can kiss your chances of a sale goodbye. But that line is harder to cross than most sales people think.

In a recent study by the Harvard Business Review, the data showed that 90% of all sales appointments are set after six attempts with the same prospect, and only 4% of sales people make that many attempts.

Why? Time. As a sales person, you have a long list of other things to do rather than sit at your desk and make call after call to try to secure a commitment from prospects. But if you think about it, it makes perfect sense that so many approaches are necessary. Think about your own day. You don’t even have time to make the ideal number of approaches to each prospect, let alone take calls from outside vendors. That’s the case with most of your prospects’ daily schedules as well.

With that in mind, repeated contact attempts are not the complete solution. If you simply call six times and then give up, you’re still not using the ideal strategy to get your foot in that door. What you need is a non-invasive, professional, straight-forward approach that compels your prospects to request a contact if they’re ready to talk now, or to request a follow-up at a time when they will be.

That’s where having a great lead generation partner comes in. A great lead generation partner will take care of the first few steps in the sales process, and by the time the prospects reach you, the first few contacts have already been taken care of. You’ll spend more time talking to people who have raised their hand and requested to speak with you and less time on dead end phone calls trying to sift through all the cold prospects that have no interest in speaking with you, or following up with prospects you’ve already spoken to who are still just not ready to buy.

We want to become your trusted prospecting partner. Let’s talk about how we can take the first, tedious steps of the sales process off your plate.

Warm Calling

How Lead Generation Enables Sales People to Make the Most of their Time

The traditional prospecting method has changed.

The obvious first step is to work any inbound leads. Any prospects who have reached out to you expressing interest are obviously your first priority. But when those are exhausted, what do you do then?

A good lead generation program will bring you both inbound hot leads ready to talk now, and warm leads – those that are a good fit for your business but may not be ready to buy right this minute, helping you close leads now as well as build your pipeline for the future. In the up and down world of sales, this is key.

Identifying Good Prospects

The benefit of having a lead generation partner begins with sifting through the mountains of data available in prospecting databases to identify those companies and contacts that are the best fit for your company. This is no longer the responsibility of the sales person. Having a partner to take care of this step for you allows sales people to spend their time doing what they do best – closing deals.

To identify which prospects are best to pursue, just take a look at your customer base. Who are your best customers (those that make up the bulk of your customer base… not necessarily the largest)? What do your best customers have in common? Those are the traits that you want to identify in your prospect base.

Qualify the leads

Taking the time to find the important details about each company, those details that tell you at a high level whether this company really is an ideal prospect, is also no longer the job of a sales person. An efficient sales department needs a partner to take the time to find this information and allow the sales person to make an immediate decision on whether this prospect is even worth pursuing.

In today’s sales world, you don’t have to pursue every lead that comes your way. Choosiness is now a luxury everyone can afford.

Opening doors

Making initial contact with a prospect is an extremely delicate business. On any introductory call you have about 15 seconds to make a good impression and pique the prospect’s interest enough to make them want to take valuable time out of their day to speak to you. Easier said than done.

When you approach a warm lead, however, and the introduction has already been made and interest has already been expressed, much of that pressure is taken away. A good lead generation partner does the leg work and holds those doors open for you, allowing you to concentrate on the essential step of moving this prospect along through the sales cycle, rather than focusing on keeping their attention.

Today’s modern marketing methods are shrinking the sales world and making it more and more competitive every day. Having a solid lead generation strategy is absolutely essential to any sales team. We want to be the foundation of that strategy. Drop us a line and let’s talk about how.

How to Close Inbound Leads

The way your buyers learn and make decisions is changing. With the wealth of information available at the click of a mouse, people are more informed and further along in the buying process by the time they reach your sales team.  The old idea that all you need to be successful in sales is to be deceptively forceful and refuse to take no for an answer no longer applies. The entire profession of sales is moving toward inbound sales, and if you have the right infrastructure in place to provide those inbound leads, your sales team can pursue less leads, waste less time, and focus on meeting the needs of those people that are already informed and interested in you, rather than trying to convince every prospect that you are right for them.  But how do you work those inbound leads once you get them?  There are some key differences from the traditional outbound model.

Understand the buyer

When a prospect “activates” or expresses interest in engaging with your company, they may be in any one of several stages in the buying process.  It is crucial that the sales person understands which stage, whether they are informed and have a specific list of needs, or they’re simply looking for some general information and are looking to learn more about what solutions are out there.  Those two scenarios are approached in completely different ways, and a lack of understanding of that fact will alienate your prospects fast.

With every one of your competitors at the fingertips of your prospects, they have the advantage of being able to choose whichever company they trust the most, and that listens the most to their specific needs.  Your sales process should be based on letting the buyer drive the conversation and letting them discover at their own pace that you are the best solution for them.

Be an educator

The popular viewpoint in sales used to be that the closing call or meeting was the most important part of the process – not anymore.  Now that your prospects have the ability to easily educate themselves before they even think about speaking with you, the most important conversation you will have is the discovery call.  If you handle the discovery call correctly, you will learn everything you need to know about your prospect’s needs and wants, and they will learn all about how you can help them.  You will build trust by conveying that you care about their needs.  By the time you reach the closing call, your job will be done.

Get emotional

During this discovery process, it is crucial that you really dig into understanding your prospect.  Two people with the same pain points may feel completely differently about which is more important.  If you don’t understand that subtlety, you may end up focusing on how your company can meet a need that is low on the priority list for the prospect, while your competitors may be focusing on those that are higher.  That small difference may drive your prospect to the competition.  Make sure you’re really taking the time to get to know the people that you’re speaking with and to genuinely understand what they do, where their strengths and weaknesses are, and how they feel about where they’re going and the problems they want to solve.

Questions first, answers later

The traditional approach of going into a meeting with a canned presentation and the goal of convincing each prospect that your company is great, regardless of what they’re looking for, simply doesn’t work anymore.  Again, due to the fact that your prospects have so many options available to them so easily, it is key that the sales person understands the prospect’s pain points and tailors the information presented to those specifics.  You need to learn about your prospect in order to know what it is that they need to know about you.

Let them go at their own pace

This goes back to our first point about understanding the buyer.  They may be in one of several stages of the buying process when they engage with you, and it may take them widely varying amounts of time to move to the next stage.  It can be frustrating, but it is crucial that you allow the prospect to move at their own pace through the sales process.  Attempting to force them through faster than they want is one of the fastest ways to lose a sale.  Also back to the point about being an educator, the modern inbound sales person must learn to nurture prospects, maybe even keep in touch for months or years, waiting patiently until that person is ready to go.  Just remember, if the process is a long one, you have a great opportunity to become a trusted thought leader by the time they’re ready to move on to buying.


Inbound sales is about working smarter, not harder.  With the right strategy in place to deliver inbound leads, your sales team can focus on prospects that are happier to speak with them, get results faster and easier, and still exceed quotas.  Ultimately, you will waste less time and make more money.

Part of that key strategy is having the right lead generation partner to take care of finding those inbound leads.  That’s where we come in.

Let’s talk about how we can help your business get started on the right path to the future of sales.

Writing Outstanding Sales Emails

The concept of effective communication and its effect on sales success is nothing new to any sales department.  The foundation of any successful sales person’s strategy must be to communicate value, gain trust, explain complex situations and products, and differentiate your company from competitors.  Nowhere is this more important than in a sales email.  There is a very small window of time in which to gain the reader’s attention and motivate them to take further action to engage with you and your company.  Here are a few strategies that we use to make our emails more effective.

Knowing your audience

This is the first step in thinking about how to write your email.  The factors that will catch the eye of an accountant, for example, are not necessarily the same as those that will motivate a CFO to learn more about you.  Begin by thinking about your current customers.  When those customers were still prospects, what were the factors that motivated them to engage with your company?  What makes your company attractive to C-Level employees vs. mid-level managers?

If you’re not sure, ask them!  A quick customer survey is a great way to learn what sets your company apart from your competitors, as well as the different factors that make you appealing in different levels and departments of your customers’ companies.

Let them hear it straight from the horse’s mouth

You know that your business offers a valuable product/service, but your prospects are hearing the exact same thing from each of your competitors.  How do you set yourself apart in the eyes of your target base?  An extremely effective way is to leverage the testimony of your existing happy customers.  Hearing from your customers what problems your company was able to solve and the reasons they originally chose you over your competitors allows your prospects to see the value you provide in a unique way.

It is a common business practice to keep track of what others in the same industry are doing to make them successful.  If you have a large, high-profile customer you can reach a large number of prospects that will be interested in what strategies that company is implementing.  Even if your business focuses on smaller or local businesses, you can leverage that customer’s testimony to gain more customers in the same area, revenue group, and industry.  Your prospects will find it extremely valuable to see what other businesses just like theirs are doing and why.  Even simply stating the size of your large customer base tells your prospects that you provide something that is useful to a large number of people and you’re worth learning more about.

Small steps

Once you’ve caught the attention of the reader, it’s tempting to jump straight to the end of the process and try to get them to buy right away.  It’s best to avoid that temptation and ask for a small step from the prospect.  The reader is much more likely to, say, reply to an email to learn more than they are to immediately commit to a purchase.

Keeping your “ask” small and easy will ensure that more people will take the next step to engage with you.  Ask a question that defines the value you add and that the prospect is likely to say yes to, but try to make it as specific as possible.  For example, if you provide commercial fleet tracking, ask the prospect if they would be interested in saving on fuel costs.  Most companies with a fleet will be enthusiastic enough about that prospect to reply and begin conversations with you.

Introduce yourself

It can be easy to forget that there’s a person on the other end of an email.  Make sure to include an introductory line at the beginning of your emails explaining who you are and why you are reaching out to the reader.  Not only does that straight-forward approach inspire trust, it also shows your prospect that you are professional, honest, and value their time.  You will immediately be personally engaged with your prospect.

Pain points

Most businesses subscribe to the philosophy of if it’s not broken, don’t fix it.  Even if your prospects are aware that they have a problem, they may not know how to solve it.  Using emotional terms to relate to the prospect, telling them you understand their problem, and offering a solution to make their lives easier (or make them look good to their boss) is a powerful thing.  Often people are afraid of change or of making the wrong decision, which allows these problems to perpetuate.

That’s where you come in to point out the cost of leaving the problem unsolved, motivate them to overcome this fear of change, and wait for them to choose the company that understands their challenges and offers an easy solution (that’s you!).

Include a specific reason

The “call to action” at the end of the email is one of the most important aspects of your message.  You can provide an interesting and engaging email, but if you don’t inspire the reader to take further action, all is for naught.  Luckily, this can be simple.

Provide the prospect with a specific reason why they should take the next step.  If your goal is to set up a conversation, rather than simply asking for a discussion, include a simple explanation as to what benefits this discussion will provide to the prospect.  For example, rather than “I’d like to set up a call to discuss your fleet management”, try “I’d like to set up a call to discuss how we have helped other companies like yours reduce their fuel costs by 40%.”

Leave it up to the reader

Make sure to include language that reminds the reader that the decision to engage further rests with them.  People don’t like to feel that they’re being coerced or forced into engaging.  Simply including a sentence like “if you think it would make sense to set up a call” or “let me know if you think your business could benefit from this service” ensures the prospect that you know that they know what’s best for their own business.

What do you do to make your sales emails more persuasive?
Drop us a line and let us know your ideas or get more ideas from us!

Making the Most of Your Data

Increase Engagement and Email Performance

One size does not fit all in the email marketing world. Tailoring your message to the specific needs or wants of a certain group of people in your database increases the relevance of your messaging and boosts your response rates. The key is finding the pieces of data that tie groups of people together and place them into a common bucket. It could be the size of their business, their department, title or persona, industry, etc.

Used the correct way, email is the best channel there is for tailoring your messaging to a specific segment. It’s the most customizable channel, and still the most preferred channel for B2B buyers and decision-makers. Start thinking about why your customers tend to choose your company in the first place. How does that differ depending on who you begin conversations with within a company?

For example, if you sell transportation software, does a Fleet Manager begin engaging with your company for different reasons than, say, a CFO? Probably. So what are those factors? Make a list for each group and begin building your messaging around that list. We can then segment the database to make sure that the correct people are receiving the most relevant and enticing messaging tailored specifically to them.

Strategically segmenting your database also comes into play when considering where to concentrate your efforts. Who are your most loyal customers? What do they have in common? Let’s use that data to go out and find more people who share those characteristics and use our list of commonalities that we just discussed to reach out to those people. Start with what works and expand on those principles.

Want to learn more about how to craft your messaging to begin conversations with your future customers? Drop us a line and let’s talk.